6 Time-Saving Features on Canon Copiers and Printers

Anyone who has experienced these common document problems can benefit from the quick fixes available on Canon multifunction copiers and printers.

Transforming a printed document into an editable Word or PowerPoint file

The problem: All you have is a printed copy, but you need a file you can edit, not just a JPEG or PDF.

The fix: High-performance multifunction printers, including select imageRUNNER ADVANCE models, not only save files as a searchable PDF, they analyze the layout, determine which parts are images and which parts are text, and then create an editable electronic file compatible with Microsoft® Word and Microsoft® PowerPoint®.

Converting a hard copy document to a digital file

The problem: You have a hard copy document and now you want to convert it to a searchable electronic file without re-typing everything.

The fix: Optical Character Recognition (OCR) software takes a scan of a hard copy document and outputs a searchable electronic file. OCR is built in to many Canon copiers, meaning converting a hard copy document is done at the device, with no additional software required.

Eliminating staples for easy shredding

The problem: Your company has a strict shred policy for all printed documents, but you hate removing staples.

The fix: Avoid stapling small stacks in the first place. Select Canon imageRUNNER ADVANCE models feature Staple-Free Stapling, which binds up to five pages by crimping the documents together. Crimping not only eliminates the need for staples, but it also reduces the overall height of a stack of bound documents. When it’s time to shred, simply feed the documents in—no staples to remove.

Remembering frequently used settings

The problem: You regularly send scans of double-sided originals to a group, and want to re-use the settings that work.

The fix: Set and save all the configuration details you need on the copier. With the easy-to-use touch screen interface on Canon imageRUNNER ADVANCE models, select the settings you want and register them to the Quick Menu. When you’re ready to run your job, simply press the Quick Menu button you created and all the settings will automatically be recalled.

Preventing others from picking up confidential documents

The problem:You need to use a shared printer for a confidential document, and even if you run you can’t guarantee that you’ll get to the printer before someone else picks it up.

The fix: Set security functions to hold sensitive print jobs until the user is standing next to the printer. Connect uniFLOW to any Canon imageRUNNER or imageRUNNER ADVANCE device and enjoy the benefits of device authentication. To print a sensitive document, the user needs to log in with a username and password, or they need to use a proximity card.

Connecting to mobile devices and cloud-based tools

The problem: You’re on the go and you need to print documents.

The fix: With Canon’s latest imageRUNNER ADVANCE multifunction printers, you can print from a laptop, tablet or smartphone. And you can even send scans to, or print from, select cloud-based applications.